Connect Your Stack
Plug in your CRM (Follow Up Boss, Sierra, KVCore, HubSpot), MLS, email, SMS, and calendar in minutes.
Real Estate Solution
AI for Real Estate — Capture Leads, Manage Listings, Close Faster
Give every agent in your brokerage an AI assistant that qualifies leads, matches properties, and handles follow-ups around the clock. Close more deals, protect your database, and keep every client feeling like the only one.
5xlead response speed
2xqualified meetings per agent
30%more repeat & referral business
10+ hrsper agent, per week saved
Integrations
Works with the tools you already use.
Gmail
Slack
Notion
HubSpot
Salesforce
Stripe
Jira
Google Sheets
Intercom
Zendesk
Mailchimp
TwilioGmailSlackNotionHubSpotSalesforceStripeJiraGoogle SheetsIntercomZendeskMailchimpTwilioGmailSlackNotionHubSpotSalesforceStripeJiraGoogle SheetsIntercomZendeskMailchimpTwilioGmailSlackNotionHubSpotSalesforceStripeJiraGoogle SheetsIntercomZendeskMailchimpTwilio
Google Drive
Asana
Trello
Pipedrive
Monday
Dropbox
QuickBooks
Shopee
LinkedIn
Calendly
DocuSign
FreshdeskGoogle DriveAsanaTrelloPipedriveMondayDropboxQuickBooksShopeeLinkedInCalendlyDocuSignFreshdeskGoogle DriveAsanaTrelloPipedriveMondayDropboxQuickBooksShopeeLinkedInCalendlyDocuSignFreshdeskGoogle DriveAsanaTrelloPipedriveMondayDropboxQuickBooksShopeeLinkedInCalendlyDocuSignFreshdesk
Teams
WhatsApp
Telegram
WordPress
Xero
PayPal
Canva
OpenAI
Buffer
Hootsuite
Tableau
OutreachTeamsWhatsAppTelegramWordPressXeroPayPalCanvaOpenAIBufferHootsuiteTableauOutreachTeamsWhatsAppTelegramWordPressXeroPayPalCanvaOpenAIBufferHootsuiteTableauOutreachTeamsWhatsAppTelegramWordPressXeroPayPalCanvaOpenAIBufferHootsuiteTableauOutreachBuilt for
Who wins with AI agents
Brokerage Owner / Team Leader
Today
Lead spend is high, speed-to-lead is inconsistent, and agents miss follow-ups on buyers who buy from someone else.
With Vayan
Every lead engaged instantly and nurtured consistently — your lead ROI and conversion rates climb without hiring ISAs.
Solo Real Estate Agent
Today
You're doing lead gen, nurture, transaction coordination, and client handholding all at once, and past clients are drifting.
With Vayan
Agents cover the admin and follow-up so you focus on the 20% of conversations that actually close deals.
Transaction Coordinator
Today
Chasing signatures, updates from lenders, and deadline reminders across 15 open files feels like a full-time whack-a-mole game.
With Vayan
Agents track every milestone and push updates automatically — you handle exceptions, not status chasing.
Use Cases
Scale your real estate business with AI
Lead Qualification & Nurturing
Agents engage new leads within seconds, qualify on budget, timeline, and location, and nurture unready buyers over months with personalized touches. Hot leads surface to agents automatically.
Property Matching & Recommendations
Match client criteria to MLS listings in real time, send curated property updates, and coordinate tours directly on the agent's calendar. No more manual listing blasts.
CMA & Market Analysis
Generate comparative market analyses and valuation reports in minutes. Agents pull comps, local trends, and absorption rates so your listing presentations land every time.
Transaction Coordination
Track every deal milestone — inspection, appraisal, financing, closing — with automated nudges to clients, lenders, and title. Nothing slips through the cracks.
Past-Client Nurture & Referrals
Keep your sphere warm with personalized touches, anniversary greetings, and market updates. Referrals come back because you never disappeared.
Listing Marketing Automation
Generate listing descriptions, social posts, email campaigns, and syndication updates automatically from the MLS record. Every listing launches with a full marketing package.
Simple steps to automate your Real Estate
How it Works?
Define Your Playbook
Set qualification questions, nurture cadences, and escalation rules for hot leads. Agents turn your workflow into automation.
Go Live Fast
Start with instant lead response and past-client nurture — both live in the first week. Watch response times drop immediately.
04
Expand Across The Team
Roll out to transaction coordination, CMA generation, and listing marketing as you prove ROI on the first workflows.
Smart Features
Smart Features
Unlimited real estate agents
Run instant response, nurture, and transaction coordination agents for every team member without a per-seat fee.
Explore →
MLS & IDX integrations
Real-time property data from the MLS, with agents that can search, match, and share listings automatically.
Explore →
Virtual tour & listing automation
Generate listing descriptions, social content, and email campaigns from every new listing in your system.
Explore →
Document generation
Draft offers, disclosures, and listing agreements with the right fields populated from your CRM.
Explore →
CRM relationship management
Native integration with Follow Up Boss, Sierra, KVCore, HubSpot, Salesforce — agents log every touch automatically.
Explore →
Compliance-aware communication
SMS, email, and calling rules (TCPA, CAN-SPAM, state-specific) respected across every automated touch.
Explore →
Workflows
What your real estate agents run
Zillow lead → qualified appointment
Trigger
A new lead comes in from Zillow, Realtor.com, or your website.
What the agent does
- 1
Agent texts and emails within 60 seconds with a personalized greeting.
- 2
Qualifies on budget, timeline, location, and financing.
- 3
Pulls MLS matches and sends a curated list of 3–5 properties.
- 4
Books a showing or discovery call on the human agent's calendar.
Outcome
Lead-to-appointment rates jump, and your agents only talk to prospects who are pre-qualified.
Past client → referral opportunity
Trigger
A past client hits their home-purchase anniversary or shows up in property data (refi, address change, new listing interest).
What the agent does
- 1
Agent sends a personalized anniversary or life-event check-in.
- 2
Follows with a current market snapshot for their home's value.
- 3
Offers a conversation if signals suggest intent (move, refi, investment).
- 4
Escalates engaged past clients to the agent with full history attached.
Outcome
Past clients stay engaged, and referral and repeat business becomes a consistent pipeline source.
Trusted by 500+ teams
Teams ship faster with Vayan.
500+
Teams running Vayan
1M+
Tasks automated
4.9/5
Average customer rating
3x
More leads qualified per week
“We replaced 4 hours of daily manual lead sorting with an Vayan agent. It qualifies leads, updates our CRM, and routes hot prospects to sales — all on autopilot.”
Rated 5 out of 5
Chris Bray
Founder, BigMediaAI
60%
Reduction in response time
“Our support team was drowning in tickets. Now our AI agent handles tier-1 queries instantly and escalates the rest. Customers get answers in seconds, not hours.”
Rated 5 out of 5
Ranjeet Singh
Customer Success Lead, Bidanno
12hrs
Saved per week on operations
“I'm a one-person ops team. Vayan handles invoice follow-ups, data entry, and weekly reports for me. It's like having an assistant that never sleeps.”
Rated 5 out of 5
Sara K.
Operations Manager, Agency
Frequently Asked Questions
Answers to common questions about automating with Vayan AI. If you have any other questions, please don't hesitate to contact us.
How does AI help real estate professionals close more deals?
AI agents automate lead qualification, property matching, document preparation, and follow-up sequences. They respond to inquiries instantly, schedule showings, generate comparative market analyses, and keep every lead engaged — so agents can focus on high-value client interactions instead of administrative tasks.
Do I need coding skills to automate real estate workflows?
No coding is required. Vayan AI provides a visual workflow builder where you can set up lead nurturing sequences, listing management automation, and transaction coordination using drag-and-drop — no technical background needed.
How quickly can I start automating my real estate business?
Most real estate teams are up and running within a day. Start by connecting your CRM and setting up automated lead responses, then expand to property matching, document management, and compliance monitoring as you scale.
Will AI agents sound authentic to my clients?
Yes — agents learn your voice, your market, and your approach from past conversations and templates. Clients often can't tell they're being responded to by an agent in the first interaction, and the goal is to get them to a human conversation faster, not to replace one.
How do you handle TCPA and state-specific communication rules?
Vayan respects TCPA, CAN-SPAM, and state-level rules on SMS, email, and calling. Consent, suppression lists, and time-of-day rules are enforced across every automated touch. You can also route sensitive communications through human approval.
Which real estate tools does Vayan integrate with?
Follow Up Boss, Sierra Interactive, KVCore, Chime, HubSpot, Salesforce, BoomTown, REW, and most major MLS/IDX systems. Twilio, Mailchimp, Calendly, DocuSign, and Dotloop are all supported for communication and transactions.
What if my team already uses a specific CRM?
Vayan slots into the CRM you use — agents read leads, write notes, log activity, and update stages bi-directionally. You don't rip out what's working; agents make it smarter.
Revolutionize your real estate business!
Close more deals, save time, and grow your business with AI-powered real estate automation.
Real Estate Automations
What you can automate for Real Estate
Explore specific automations for your real estate business
Related guides & insights
Guides, tutorials, and insights to help you automate faster.
