Map Your Current Workflows
Describe your ops processes in plain language. Vayan identifies the handoffs, approval chains, and SLAs that are costing the most time today.
Operations Solutions
AI for Operations — Automate the Work That Quietly Eats Your Week
Unify processes across teams, reduce manual coordination, and drive throughput without adding headcount. Give ops leaders real-time visibility into every workflow that used to live in spreadsheets and Slack threads.
65%less manual coordination time
3xfaster incident resolution
24/7process monitoring
99.5%audit trail coverage
Integrations
Works with the tools you already use.
Gmail
Slack
Notion
HubSpot
Salesforce
Stripe
Jira
Google Sheets
Intercom
Zendesk
Mailchimp
TwilioGmailSlackNotionHubSpotSalesforceStripeJiraGoogle SheetsIntercomZendeskMailchimpTwilioGmailSlackNotionHubSpotSalesforceStripeJiraGoogle SheetsIntercomZendeskMailchimpTwilioGmailSlackNotionHubSpotSalesforceStripeJiraGoogle SheetsIntercomZendeskMailchimpTwilio
Google Drive
Asana
Trello
Pipedrive
Monday
Dropbox
QuickBooks
Shopee
LinkedIn
Calendly
DocuSign
FreshdeskGoogle DriveAsanaTrelloPipedriveMondayDropboxQuickBooksShopeeLinkedInCalendlyDocuSignFreshdeskGoogle DriveAsanaTrelloPipedriveMondayDropboxQuickBooksShopeeLinkedInCalendlyDocuSignFreshdeskGoogle DriveAsanaTrelloPipedriveMondayDropboxQuickBooksShopeeLinkedInCalendlyDocuSignFreshdesk
Teams
WhatsApp
Telegram
WordPress
Xero
PayPal
Canva
OpenAI
Buffer
Hootsuite
Tableau
OutreachTeamsWhatsAppTelegramWordPressXeroPayPalCanvaOpenAIBufferHootsuiteTableauOutreachTeamsWhatsAppTelegramWordPressXeroPayPalCanvaOpenAIBufferHootsuiteTableauOutreachTeamsWhatsAppTelegramWordPressXeroPayPalCanvaOpenAIBufferHootsuiteTableauOutreachBuilt for
Who gets the most value
VP of Operations
Today
Visibility is scattered across tools and Slack threads, and small problems compound into SLA misses before you notice.
With Vayan
A single feed of agent-run workflows with live KPIs, anomaly alerts, and a clear record of what was decided and why.
Ops Manager
Today
Half your week is status meetings and chasing teams for updates on routine orders, tickets, and escalations.
With Vayan
Agents push updates automatically, route exceptions to the right owner, and free you to spend time on process design instead of babysitting.
Supply Chain Lead
Today
Vendor delays and stockouts surface too late, leaving you firefighting instead of planning ahead.
With Vayan
Predictive agents flag at-risk shipments, auto-reorder against thresholds, and draft mitigation plans you can approve with one click.
Use Cases
Transform your operations with AI automation
Order & Fulfillment Automation
Agents pick up orders from Shopify, NetSuite, or your ERP, validate inventory, route to the right warehouse, and update customers at each status change. No more ops analysts cross-checking spreadsheets at 6pm.
Predictive Maintenance
Monitor equipment telemetry and service logs to catch anomalies before they become downtime. Agents open tickets in your CMMS and schedule technicians against real-time availability.
Resource & Capacity Planning
Analyze demand signals, headcount, and SLA targets to recommend staffing and material allocation. Agents rebalance schedules when volumes spike or a supplier slips.
Vendor & Procurement Workflows
Automate RFQs, compare vendor responses against your rubric, and route approvals to the right signer. Agents also track PO status and chase late confirmations without prompting.
Incident & Escalation Management
When a KPI breaches its threshold, agents compile context from monitoring tools, open the incident channel, and page the on-call owner with a clear summary. Resolution times drop from hours to minutes.
Compliance & Audit Reporting
Continuously pull logs, approvals, and exceptions into audit-ready reports. Agents flag process deviations in real time so you catch control failures before the audit does.
Simple steps to automate your Operations
How it Works?
Connect Your Systems
Plug in your ERP, CMMS, ticketing, and monitoring tools from our 1,500+ integrations — no custom development, no data migration.
Launch Your First Agents
Deploy agents against one or two high-volume workflows first (like order routing or incident triage). Most teams see results in the first week.
04
Scale & Optimize Continuously
Agents learn from exceptions, feedback, and resolution patterns. Expand them across teams and geographies as confidence grows.
Smart Features
Smart Features
Native ERP & CMMS integrations
Connects to NetSuite, SAP, Oracle, Fiix, UpKeep, and your home-grown tools without ripping out existing systems.
Explore →
Self-learning from exceptions
When ops makes a manual correction, agents incorporate the logic so similar cases resolve automatically next time.
Explore →
SLA-aware intelligent alerts
Agents don't just ping — they compute risk against SLA and surface the right severity to the right team.
Explore →
Your data stays private
Operational data is never used to train public models; SOC 2-aligned controls and row-level permissions throughout.
Explore →
Scalable multi-site architecture
Run the same workflows across warehouses, plants, or regions with site-specific rules and reporting.
Explore →
Full audit trail
Every agent action is logged with inputs, reasoning, and outputs — ready for internal audit or ISO review.
Explore →
Workflows
End-to-end workflows your agents can run
Order exception → resolved without a human
Trigger
An e-commerce order fails inventory allocation at fulfillment.
What the agent does
- 1
Agent pulls the order details, SKU status, and customer tier from the ERP.
- 2
Checks alternate warehouses and substitute SKUs against business rules.
- 3
If a valid alternative exists, re-routes the order and notifies the customer.
- 4
If not, escalates to the ops lead with full context and a proposed action.
Outcome
90%+ of exceptions resolved without an ops analyst touching them, and the remaining 10% arrive pre-triaged.
Equipment sensor → maintenance ticket
Trigger
A machine's vibration or temperature telemetry trends outside normal range.
What the agent does
- 1
Agent correlates the signal with recent service history and known failure modes.
- 2
Opens a ticket in the CMMS with severity and recommended parts.
- 3
Checks technician availability and schedules the visit.
- 4
Notifies the plant manager and follows up until the ticket closes.
Outcome
Unplanned downtime drops as issues are caught days before failure, and MTTR shrinks.
Trusted by 500+ teams
Teams ship faster with Vayan.
500+
Teams running Vayan
1M+
Tasks automated
4.9/5
Average customer rating
3x
More leads qualified per week
“We replaced 4 hours of daily manual lead sorting with an Vayan agent. It qualifies leads, updates our CRM, and routes hot prospects to sales — all on autopilot.”
Rated 5 out of 5
Chris Bray
Founder, BigMediaAI
60%
Reduction in response time
“Our support team was drowning in tickets. Now our AI agent handles tier-1 queries instantly and escalates the rest. Customers get answers in seconds, not hours.”
Rated 5 out of 5
Ranjeet Singh
Customer Success Lead, Bidanno
12hrs
Saved per week on operations
“I'm a one-person ops team. Vayan handles invoice follow-ups, data entry, and weekly reports for me. It's like having an assistant that never sleeps.”
Rated 5 out of 5
Sara K.
Operations Manager, Agency
Frequently Asked Questions
Answers to common questions about automating with Vayan AI. If you have any other questions, please don't hesitate to contact us.
How does AI help with operations management?
AI agents automate recurring tasks like order processing, inventory monitoring, and resource scheduling — while providing predictive insights to prevent bottlenecks. They analyze data trends in real time, flag anomalies, and optimize workflows across teams, reducing operational costs and improving throughput without adding headcount.
Do I need coding skills to automate operations workflows?
No coding is required. Vayan AI provides a visual workflow builder where you can configure process automations, set up monitoring rules, and connect your operations tools using drag-and-drop — no developer or IT team needed.
How quickly can I start automating my operations?
Most operations teams have their first automated workflow running within a day. Start with a high-volume repetitive task like order routing or status updates, then expand to predictive maintenance, resource planning, and cross-team coordination as you see results.
Will AI agents replace my operations team?
No — they replace the grunt work, not the judgment. Agents take over repetitive tasks (status updates, ticket routing, data reconciliation) so your team can focus on process design, vendor relationships, and strategic planning. Most customers redeploy headcount to higher-value work rather than reduce it.
How do you handle security and access to operational systems?
Vayan AI is SOC 2-aligned and enforces row-level permissions, SSO, and audit logging by default. Agents only access the systems and data you explicitly grant, and every action is logged with inputs and outputs. Your operational data is never used to train public models.
What happens when an agent makes a mistake?
Every agent decision is logged with its reasoning, so you can trace exactly what happened. You can define approval gates for high-value actions, set rollback rules, and have agents escalate to a human whenever they're below a confidence threshold. Corrections are incorporated back into the agent's behavior.
Which operations tools does Vayan integrate with?
Vayan connects to 1,500+ apps including NetSuite, SAP, Oracle, Microsoft Dynamics, Fiix, UpKeep, ServiceNow, Jira, Slack, Microsoft Teams, and most major CMMS, WMS, and ERP systems. If you have an internal tool with an API, agents can use that too.
Ready to transform your operational workflows?
Keep your processes lean and agile with AI-driven automation built for ops teams.
Related guides & insights
Guides, tutorials, and insights to help you automate faster.
